Teams Working With Outside Freelancers

Your team has tools. Your freelancers have Upwork. Nobody has the full picture.

ClientPress gives every outside contractor a shared project workspace on your domain — tasks, files, deliverables, and messaging in one place — without adding them to your internal tools, your org chart, or your per-seat bill.

Pricing Demo

The Problem With How Most Teams Work With Freelancers

You have internal tools your team runs on — Teams, Slack, Asana, ClickUp, Basecamp. They work well for your employees, but they were not designed for the contractors that support your team.

Adding freelancers to your internal workspace creates problems. They see things they shouldn’t. They get access to conversations that aren’t relevant to their work. You pay a per-seat fee for someone who only needs to see one project. And when the engagement ends, you have to remember to remove them.

So most teams don’t add freelancers to their tools at all. Instead, they manage them through Upwork messaging, email threads, and shared Google Drive folders. That keeps freelancers siloed — each freelancer can only see their own piece of the project, can’t collaborate with other contractors, and can’t stay in sync without you manually routing everything between them.

You end up as the communication hub for work that should run itself.

A Shared Workspace That Isn’t Your Internal Workspace

ClientPress sits between your internal tools and your contractors — a project workspace that’s purpose-built for outside collaborators.

  • Tasks Assign work to individual freelancers, track progress across the whole project, and see what’s waiting on whose input. Task lists can be templated so every new project engagement starts fully configured without manual setup.
  • Files Share briefs, brand assets, reference documents, and deliverables in one place. Files are stored privately and served through an authenticated link — freelancers access what they need, nothing is publicly exposed, and access disappears when the engagement ends.
  • Deliverables Freelancers submit finished work through the portal. You review, approve, or request revisions with a written note. Revision limits keep scope expectations clear from the start.
  • Discussion A project-level messaging thread that all assigned team members and contractors can participate in. No more siloed Upwork messages. No more email threads where half the conversation is missing.
  • Message Board For broader project conversation — kickoff notes, creative direction, async updates — the message board keeps everyone on the same page without requiring a meeting.

The Real Problem: Freelancers Can’t Work Together

When you manage contractors through Upwork or email, each freelancer only sees their own slice of the project. Your copywriter doesn’t know what the designer is working on. Your developer can’t see the brief the strategist wrote. You end up translating between everyone because there’s no shared space for them to connect.

ClientPress fixes this without touching your internal tools. Create a portal for the project, assign every contractor to it, and give them a shared workspace — tasks, files, discussion — where they can actually collaborate.

Keep Your Internal Tools Internal


Your employees stay in Teams, Slack, Asana, or whatever your team runs on. Your freelancers get a project portal that’s purpose-built for their engagement. The two don’t need to touch.

When an engagement ends, archive the portal. The contractor loses access. The project history is preserved. No offboarding checklist, no forgotten permissions, no lingering access to tools they shouldn’t have anymore.

No Per-Seat Pricing. Add Everyone.


Bring in as many freelancers as the project needs without a pricing conversation. Add your project manager, your internal team lead, three contractors, and a client stakeholder — all to the same portal, all for the same flat annual fee.

Per-seat tools punish you for collaboration. ClientPress doesn’t.

See How ClientPress Compares to Popular Project Management Systems

ClientPress Teams Basecamp ClickUp Asana
Pricing
Pricing model Flat annual fee Per user / mo Per user or flat $299/mo Per user / mo Per user / mo
Starting price Flat Fee $499/yr $6/user/mo $15/user/mo $7/user/mo $11/user/mo
Client & guest access
Unlimited client users included ✓ ✕ ✓ on Pro plan
($299/mo)		 Limited
+ extra charges		 Restricted
permissions
Guest setup complexity Simple invite Requires IT /
Azure admin		 Simple invite Simple invite Simple invite
Delivery & branding
Runs on your domain ✓ ✕ ✕ ✕ ✕
White-label ready ✓ ✕ ✕ ✕ ✕
Self-hosted / your data ✓ ✕ ✕ ✕ ✕
File & deliverable workflows
Private file delivery (no public URLs) ✓ Depends on tenant
admin sharing policy		 Private by default,
public link optional		 Public by default
unless admin restricts		 Requires org login
by default
Client approval workflow ✓ ✕ ✕ ✕ ✕
Revision tracking ✓ ✕ ✕ ✕ ✕
Onboarding & milestones
Client & team onboarding checklists (templates, file/text responses) ✓ ✕ ✕ ✕ ✕
Project milestones with client-visible progress ✓ ✕ ✕ Milestone markers
only, no roadmap		 Milestone markers
only, no roadmap
Native deposit & milestone payments (Stripe) ✓ ✕ ✕ ✕ ✕
ClientPress Teams
Pricing
Pricing model Flat annual fee Per user / mo
Starting price Flat Fee $499/yr $6/user/mo
Client & guest access
Unlimited client users included ✓ ✕
Guest setup complexity Simple invite Requires IT / Azure admin
Delivery & branding
Runs on your domain ✓ ✕
White-label ready ✓ ✕
Self-hosted / your data ✓ ✕
File & deliverable workflows
Private file delivery (no public URLs) ✓ Depends on tenant admin sharing policy
Client approval workflow ✓ ✕
Revision tracking ✓ ✕
Onboarding & milestones
Client & team onboarding checklists (templates, file/text responses) ✓ ✕
Project milestones with client-visible progress ✓ ✕
Native deposit & milestone payments (Stripe) ✓ ✕
ClientPress Basecamp
Pricing
Pricing model Flat annual fee Per user or flat $299/mo
Starting price Flat Fee $499/yr $15/user/mo
Client & guest access
Unlimited client users included ✓ ✓ on Pro plan ($299/mo)
Guest setup complexity Simple invite Simple invite
Delivery & branding
Runs on your domain ✓ ✕
White-label ready ✓ ✕
Self-hosted / your data ✓ ✕
File & deliverable workflows
Private file delivery (no public URLs) ✓ Private by default, public link optional
Client approval workflow ✓ ✕
Revision tracking ✓ ✕
Onboarding & milestones
Client & team onboarding checklists (templates, file/text responses) ✓ ✕
Project milestones with client-visible progress ✓ ✕
Native deposit & milestone payments (Stripe) ✓ ✕
ClientPress ClickUp
Pricing
Pricing model Flat annual fee Per user / mo
Starting price Flat Fee $499/yr $7/user/mo
Client & guest access
Unlimited client users included ✓ Limited + extra charges
Guest setup complexity Simple invite Simple invite
Delivery & branding
Runs on your domain ✓ ✕
White-label ready ✓ ✕
Self-hosted / your data ✓ ✕
File & deliverable workflows
Private file delivery (no public URLs) ✓ Public by default unless admin restricts
Client approval workflow ✓ ✕
Revision tracking ✓ ✕
Onboarding & milestones
Client & team onboarding checklists (templates, file/text responses) ✓ ✕
Project milestones with client-visible progress ✓ Milestone markers only,
no roadmap
Native deposit & milestone payments (Stripe) ✓ ✕
ClientPress Asana
Pricing
Pricing model Flat annual fee Per user / mo
Starting price Flat Fee $499/yr $11/user/mo
Client & guest access
Unlimited client users included ✓ Restricted permissions
Guest setup complexity Simple invite Simple invite
Delivery & branding
Runs on your domain ✓ ✕
White-label ready ✓ ✕
Self-hosted / your data ✓ ✕
File & deliverable workflows
Private file delivery (no public URLs) ✓ Requires org login by default
Client approval workflow ✓ ✕
Revision tracking ✓ ✕
Onboarding & milestones
Client & team onboarding checklists (templates, file/text responses) ✓ ✕
Project milestones with client-visible progress ✓ Milestone markers only,
no roadmap
Native deposit & milestone payments (Stripe) ✓ ✕

Frequently Asked Questions for Agencies

Yes — that’s the point. Assign multiple contractors to the same portal and they can see shared task lists, files, and discussion. You control what’s in the portal, so you control what they see.

Portals are shared among all assigned members. If you need strict per-contractor visibility, create a separate portal per contractor and use a shared portal only for project-wide collaboration.

Remove them from the portal or archive it entirely. Their access is revoked immediately. The project history stays intact for your records.

Yes. ClientPress handles project collaboration — tasks, files, deliverables, communication. How you pay and contract with freelancers is separate and unaffected.

Yes. You can assign any WordPress user to a portal. Internal team leads, project managers, and account managers can all participate alongside external contractors.

They’ll have a WordPress user account created when they accept their invitation, but they never see the WordPress admin. They log in and land directly in their portal.

No. ClientPress installs and configures entirely through the WordPress admin. No code required.

We offer a 14-day money-back guarantee. If ClientPress isn’t the right fit, email us within 14 days of purchase for a full refund.

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